Madison+K

1/14 We decided to pick the American Heart Association because of how smoothly the event went last year while using them. In addition, we thought that raising money to assist people with heart disease would be a positive way to donate the money. Once we decided upon the charity, we reached out to a representative (Bruce Fluck) who redirected us to Stacey Haas. We met with her and discussed alternative ways to raise money besides just selling raffle tickets. We decided to have students and staff pay money for team tshirts in order to be part of the game. We set the limit of twenty per team and decided on the date when money would be due. In the second meeting with Stacey we (add when this meeting actually happens)

2/1 Picking the date was an extreme challenge. When picking the date, it had to be manuevered around my two week trip to Spain. The date was originally set for March Second because it was the week between winter and spring sports. However, since the basketball team had a huge change into getting into playoffs, the date had to be pushed back because there wasn't going to be enough time to plan everything with basketball going on.

2/15 Since we decided to sell t-shirts to the people participating (students red and teachers white), whoever gave us money first got to play. To recruit students, we put an announcement in the morning and afternoon and sent an email out to all of the staff members. Recieving money from people who expressed interest to play was an issue because in order to recieve the shirts, we needed to have the money. For some of the teacher's shirts, either Ruby or I had to donate money so that they would have a t-shirt. And of course, students always take forever to pay money, so recieving their money was also an issue.

2/28 Today was the first time soliciting occurred and was the hardest part of the whole event. It was diffucult both to find time out of our busy basketball scedules and the actual recieving of the gift cards. On the first trip, donations were recieved from West Ave Grille and Velvet Sky Bakery. Thankfully, nobody turned us down right away, and they recieved a letter with our emails and phone numbers. The letter was very important to have because it showed businesses that we were legitimate and it made them more willing to give us a donation.

3/23 This was the second round of soliciting. This time was extremely unsucessful because we went to all of the big coorporations who needed us to contact their headquarters. This trip taught us that in order to get donations from big businesses you need to go there early so you can make a request and have your gift card delivered.

4/1 This was the last round of soliciting. This was the last round check in with all of the businesses that wanted us to stop by later. This was the most successful, mainly because all the business owners and managers had had time to discuss that donating was a good option. This last trip is where most of our donations were recieved.

4/4 In the week approaching the event, we had to discuss the prices of the raffle tickets and the admission. We decided that it would be five dollars to get in, and with admission you get two raffle tickets. In addition, one could buy raffle tickets for two dollars, or a sleeve for ten dollars. In our raffle we had some big items (Phillies and Eagles tickets) which we decided should be raffled off at a higher price, so we made those tickets three dollars. T-shirts we were planning on selling for $10 since that was what we charged the students for. Deciding on prices for raffle tickets is very difficult because you have to make sure that people will be willing to buy a lot of tickets. If you have raffle tickets for five dollars, people will be less willing to buy more than one of them, because it is so expensive. It took us awhile to decided on raffle ticket prices for that reason, because we want people buying lots of raffle tickets. 4/5 The week before the event was really hectic. Since it was right when we came back from spring break, we had to make sure to remind students about the fact that the game was fast approaching. We made sure that there was an announcement every morning and afternoon in both the high school and elementary school. We also made posters to hang around the school. The event was put on the website, and an email was sent out to district parents telling them about the game. One of the key things we had to do was confirmation. We had to ask around and make sure everyone who said they would play was still interested in playing. We also had to make sure we had parents to help us work the raffle table, admissions table, and T-shirt table. We needed two raffle workers, one for admission, and one for T-shirt. Mrs. Seitz and Mrs. Nusbaum volunteered to help with T-shirt and admissions and the Kremp parents assisted with the raffle tickets. The announcements were going to be split between Ryan and Mr. Spiegler.